Create a Data Source in your Word Processor
LO5 :: To be able to select and present information in the development of the solution to meet an identified need
You can create your Data Source directly in your word processor.
Click on the Mailings tab on the menu and then Select Recipients.
From the drop-down list of options, click on Type a New List.
You can start typing your names and addresses directly into the New Address List box. To add a new line to the box, click on the New Entry button.
Watch this video tutorial on creating a mail merge data source in your word processor.
Customise the List Headings
Sometimes, the list headings are not appropriate for the list you are going to create. The examples list above contains a column for Company and Zip Code. You might not need to store a company name, and in the UK we have a Post Code not a Zip Code.
You can easily change the table headings by clicking on Customize Columns .
Select the column heading to customise. To remove column from the list, click on Delete . Click Yes to confirm that you want to delete the column.
To rename a column, click on Rename . Type in the new column name and click OK.
You can change the order of the columns in your list by using the Move Up and Move Down buttons.
Click OK when you have made the changes.
Finishing and Saving the Data Source
When your list is finished, click OK to save it.
Chose an appropriate file name for your address list and click Save .