Create a Data Source in your Word Processor

LO5 :: To be able to select and present information in the development of the solution to meet an identified need
Dividing Line


If you need to print this page out, type your name in the box below.

Your Name : 


Information

You can create your Data Source directly in your word processor.

Click on the Mailings tab on the menu and then Select Recipients.

From the drop-down list of options, click on Type a New List.

Word Processing


You can start typing your names and addresses directly into the New Address List box.  To add a new line to the box, click on the New Entry Word Processingbutton.

Word Processing


Video

Watch this video tutorial on creating a mail merge data source in your word processor.



Information
Customise the List Headings

Sometimes, the list headings are not appropriate for the list you are going to create.  The examples list above contains a column for Company and Zip Code.  You might not need to store a company name, and in the UK we have a Post Code not a Zip Code.

You can easily change the table headings by clicking on Customize Columns Word Processing.

Select the column heading to customise.  To remove column from the list, click on Delete Word Processing.  Click Yes to confirm that you want to delete the column.

Word Processing


To rename a column, click on Rename Word Processing.  Type in the new column name and click OK.

Word Processing

You can change the order of the columns in your list by using the Move Up and Move Down buttons.

Word Processing


Click OK Word Processing when you have made the changes.


Information
Finishing and Saving the Data Source

When your list is finished, click OK Word Processing to save it.

Chose an appropriate file name for your address list and click Save Word Processing.

Word Processing


Video

Watch this video tutorial on editing the data source fields.




PrintIT  Print out this Page

Word Processing  Create a Mail Merge Letter

Next  Creating a Data Source in a Database


Last modified: Wednesday, 1 July 2020, 11:54 AM